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Apply
Apply online
Apply for a new club premises certificate on GOV.UK External link
If you apply online, we will notify the responsible authorities on your behalf.
Apply by email or post
To submit your application by post or email, request the club premises certificate application forms by emailing
entertainment.licensing@leeds.gov.uk. You can return this by email or by post at:
Entertainment Licensing Leeds City Council Civic Hall Leeds LS1 1UR
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Complete the declaration
Apply online
Complete the declaration on GOV.UK External link
Guidance on completing the club declaration form
The purpose of the declaration form is to make sure that your organisation is a qualifying club as defined by the Act.
The form is split into three parts. You will need to fill out just one part depending on what type of club/society you are. Each part asks you to confirm that you meet certain sections of the Act by ticking the relevant boxes and asking you to quote the relevant rules from your rule book.
In the following tables (numbered 1 to 3 to match parts of the form) you can find information on the sections of the Act referred to in the form together with what those sections mean.
Club declaration guidance
1) A registered society within the meaning of the Industrial and Provident Societies Act 1965; a registered society within the meaning of the Friendly Societies Act 1974; or a registered friendly society within the meaning of the Friendly Societies Act |
Condition 1 in section 62(2) |
Condition 1 is that under the rules of the club persons may not a) be admitted to membership, or b) be admitted, as candidates for membership, to any of the privileges of membership, without an interval of at least two days between their nomination or application for nomination and their admission. |
Condition 2 in section 62(3) |
Condition 2 is that under the rules of the club persons becoming members without prior nomination or application may not be admitted to the privileges of membership without an interval of at least two days between their becoming members and their admission. |
Condition 4 in section 62(5 |
Condition 4 is that the club has at least 25 members. |
2) An association organised for the social well-being and recreation of persons employed in or about coal mines |
Condition 1 in section 62(2) |
Under the rules of the club persons may a) not be admitted to membership, or b) be admitted, as candidates for membership, to any of the privileges of membership, without an interval of at least two days between their nomination or application for nomination and their admission |
Condition 2 in section 62(3) |
Condition 2 is that under the rules of the club persons becoming members without prior nomination or application may not be admitted to the privileges of membership without an interval of at least two days between their becoming members and their admission. |
First condition in section 66(4) |
(4) The first condition is that:
- the institute is managed by a committee or board, and
- at least two thirds of the committee or board consists:
- partly of persons appointed or nominated, or appointed or elected from among persons nominated, by one or more licensed operators within the meaning of the Coal Industry Act 1994 (c.21), and
- partly of persons appointed or nominated, or appointed or elected from among persons nominated, by one or more organisations representing persons employed in or about coal mines
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Second condition in section 66(5) |
(5) The second condition is that:
- the institute is managed by a committee or board, but
- the making of:
- an appointment or nomination falling within subsection (4)(b)(i), or
- an appointment or nomination falling within subsection (4)(b)(ii), is not practicable or would not be appropriate, and
- at least two thirds of the committee or board consists:
- partly of persons employed, or formerly employed, in or about coal mines, and
- partly of persons appointed by the Coal Industry Social Welfare Organisation or a body or person to which the functions of that Organisation have been transferred under section 12(3) of the Miners' Welfare Act 1952 (c.23)
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3) Where the club to which this application relates does not fall into the categories in 1 or 2 above, the club declares that the club satisfies |
Condition 1 in section 62(2) |
Condition 1 is that under the rules of the club persons may:
- not be admitted to membership, or
- be admitted, as candidates for membership, to any of the privileges of membership, without an interval of at least two days between their nomination or application for nomination and their admission
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Condition 2 in section 62(3) |
Condition 2 is that under the rules of the club persons becoming members without prior nomination or application may not be admitted to the privileges of membership without an interval of at least two days between their becoming members and their admission. |
Condition 3 in section 62(4) |
Condition 3 is that the club is established and conducted in good faith as a club (see section 63). |
Condition 4 in section 62(5) |
Condition 4 is that the club has at least 25 members. |
Condition 5 in section 62(6) |
Condition 5 is that alcohol is not supplied, or intended to be supplied, to members on the premises otherwise than by or on behalf of the club. |
additional condition 1 in section 64(2) |
(2) Additional condition 1 is that (so far as not managed by the club in general meeting or otherwise by the general body of members) the purchase of alcohol for the club, and the supply of alcohol by the club, are managed by a committee whose members-
- are members of the club;
- have attained the age of 18 years; and
- are elected by the members of the club.
This subsection is subject to section 65 (which makes special provision for industrial and provident societies, friendly societies etc.) |
additional condition 2 in section 64(3) |
Additional condition 2 is that no arrangements are, or are intended to be, made for any person to receive at the expense of the club any commission, percentage, or similar payment on, or with reference to, purchases of alcohol by the club. |
additional condition 3 in section 64(4) |
Additional condition 3 is that no arrangements are, or are intended to be, made for any person directly or indirectly to derive any pecuniary benefit from the supply of alcohol by or on behalf of the club to members or guests, apart from:
- any benefit accruing to the club as a whole, or
- any benefit which a person derives indirectly by reason of the supply giving rise or contributing to a general gain from the carrying on of the club.
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Find or get plans drawn up
When applying, you will need to include a copy of your club rules and a plan of your premises.
The plan of your premises should be to a standard scale and show:
- the boundary of the building with any external or internal walls
- entrances and exits to the building
- escape routes from the building
- locations of different licensable activities in the building (if relevant)
- where alcohol will be consumed in the premises
- fixed or temporary structures which may block entrances or exits to the building
- the location and height of any stages, steps, stairs, elevators, or lifts in the premises
- the location of any public toilets in the building
The plan should also show any fire safety equipment such as the:
- the location of fire alarm and type of sounder (for example siren or bell and heat or smoke detector)
- the location of emergency lighting
- the location of illuminated exit signs
- the location of fire extinguishers and ID type
- the position of any fire doors
- the location of fire blanket
- the location of a kitchen
The information contained in the plan must be clear and legible.
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Enclose the club rules
There is no standard set of rules for a registered club and the form and content of rules will vary from club to club, with the existing qualification being that the rules for the constitution and operation of a registered club must comply with the requirements set out at section 41 of the Licensing Act 1964.
Those requirements in summary are:
- 2 days delay before membership
- not less than 25 members
- established and conducted in good faith as a club
- alcohol not to be supplied otherwise than by or on behalf of the club with all proceeds and profit going to the club
The above items are adopted and repeated at sections 61 to 64 of the Licensing Act 2003.
Under the Licensing Act 2003, as a member's club with a club premises certificate, you will be able to supply alcohol to members and guests and to associate members and the guests of associate members provided your rules permit.
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Pay the fee
We can take the payment for your
over the phone on 0113 378 5029. club premises certificate fee
Please have your club premises certificate number to hand when you call us.
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Advertise your application
When applying for a new club premises certificate, the Act requires you to advertise your application. The rules on advertising are strict and should be followed carefully.
Site notice
You must display a notice about your application at or on your licensed premises. The notice must be displayed for 28 consecutive days. The 28 days start from the day after you completed your application.
The notice must be on pale blue A4 paper, although it can be larger, with black lettering. The lettering must be at least in 16 font.
Do not obscure the notice in any way or make it difficult to read. Others must be able to read the notice from outside your premises.
If your premises is more than 50 metres square you must place a notice, identical to the one described above, every 50 metres along the external perimeter of your premises where it touches the highway.
If your premises is within a complex or its own grounds and the public will be unable to view the notice or notices from the exterior of the site, then you should also display a notice at the nearest public thoroughfare (such as at the entrance to the complex/site) so the notice is easily read by the passing public.
When preparing your notices, please ensure they contain all the following information:
- your name or business name
- the address of your premises
- a description of the activities which will be taking place on your premises which need to be licensed
- the council’s internet address
- that written objections about your application can be sent to the council for a limited time
- that making a false objection is a criminal offence
Once you have sent us your application one of our enforcement officers will visit your site to inspect the notices. If it is found that the notices or their positioning does not meet the requirements of the Act, then we may ask you to redisplay the notices and we may reset your 28 day notice period.
You can
before you submit your application to confirm the requirements to reduce the chances of this happening. contact us
Newspaper advert
You must also publish a notice about your club premises certificate application.
It must be placed in a local newspaper which circulates in the area where the premises is located. The notice should appear within 10 working days of your application being sent to the council. It must contain the same information as the notice placed on your premises but does not need to have the same lettering, dimensions, font size or colouring.
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Send a copy of the application to responsible authorities
If you complete your application online, we will notify the responsible authorities on your behalf.
If you apply by post, you must also send a copy of your application to all the following responsible authorities:
West Yorkshire Police
Leeds District Licensing Department West Yorkshire Police
Leeds District Headquarters
Elland Road
Leeds LS11 8BU
Phone: 0113 385 9413
Ca.licensing@westyorkshire.pnn.police.uk
West Yorkshire Fire and Rescue Service
Oakroyd Hall
Birkenshaw
West Yorkshire
BD11 2DY
Phone: 01274 655 785
fire.safety@westyorksfire.gov.uk
Leeds City Council Environmental Health
Seacroft Ring Road Depot
Leeds City Council
LS14 1NZ
Phone: 0113 378 5959env.health@leeds.gov.uk
Leeds Safeguarding Childrens Partnership
Leeds City Council
Merrion House
Merrion Way
Leeds
LS2 8BB
Phone: 0113 395 2610LSCP.info@leeds.gov.uk
Leeds City Council City Development
Planning Compliance Service
Merrion House
Merrion Way
Leeds
LS2 8BB
Phone: 0113 222 4409planning.enforcement@leeds.gov.uk
West Yorkshire Trading Standards Service
Licensing Team
PO Box 5
Nepshaw Lane South
Morley
Leeds
LS27 0QP
Phone: 0113 253 0241licensing@wyjs.org.uk
Leeds City Council Public Health
Adults and Health Directorate
Leeds City Council
Merrion House 5th Floor West
Merrion Way
Leeds
LS2 8BB
Phone: 0113 378 8507lindsey.farrow@leeds.gov.uk
New applications also need to send a copy to the Home Office (Immigration Enforcement).
Home Office (Immigration Enforcement)
Alcohol Licensing Team
Lunar House
40 Wellesley Road
Croydon
CR9 2BY
alcohol@homeoffice.gsi.gov.uk
Health and Safety
If Leeds City Council’s Environmental Health Service is not the enforcing authority under the Health and Safety at Work Act, the HSE will need to be sent a copy of the application. Please contact the Health and Safety Team in Environmental Health Services for clarification by phone 0113 378 5959 or
hsaw@leeds.gov.uk.
Health and Safety Executive
The Lateral
8 City Walk
Leeds
LS11 9AT